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Privacy Policy

The San Mateo County Medical Association (SMCMA) is committed to the safeguarding of their online users' privacy. Please read the following policy to understand the rules and procedures followed by SMCMA in handling personal information provided to us over the internet.

What information does SMCMA collect?

In order to facilitate access to members-only content, SMCMA collects member profile information (name, address, telephone and fax numbers, email address, medical license number, specialty, medical school, year of graduation, faculty affiliation and other information) for its database. SMCMA also collects information from members required to complete the dues payment processing.

Mailing List Policies

Users' email addresses are stored in a secure database so we may communicate valuable information more efficiently. Members will receive only materials created by SMCMA for SMCMA members. We will not share or sell a member's email address with any other organization. You may opt out of any communications from SMCMA (by email or postal mail) by clicking the “Opt Out" choice on any SMCMA electronic materials or by contacting the SMCMA office.

Access to Your Personal Information

SMCMA members have the opportunity to view and correct their membership data and make any corrections they wish.

How SMCMA Uses the Personal Information We Collect

SMCMA uses the personal data we receive in order to enhance our member services. Data is shared with the California Medical Association in order to assure the highest possible level of accuracy in the three organizations' lists of physicians. The data is used internally to electronically distribute our electronic/hard copy newsletters, and other in house mailings.

SMCMA' mailing list, consisting of names and addresses but not telephone or fax numbers or email addresses, is rented to parties interested in communicating with our membership typically for commercial purposes. Use of the lists is carefully controlled by a strict written agreement prohibiting further distribution of mailing list and use solely for the designated purpose.

SMCMA secures the personal information, including credit card numbers, received from individuals who make online membership dues for automated annual renewal. SMCMA uses a secure server with 128-bit encryption to assure the security of the data being transmitted to SMCMA. SMCMA' database is protected from unauthorized access by a series of highly sophisticated software protection programs.

SMCMA will disclose personal information to third parties if we believe in good faith that the law requires us to do so.

SMCMA reserves the right to amend this policy at any time. Amendments will be posted to at this location. 

Use of Cookies

SMCMA does use cookies to store and sometimes track information about your use of the site. A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer's hard drive. The cookie helps us know who you are and helps us measure traffic on our site. 


SMCMA reserves the right to amend or alter the "Terms of Use" at any time without notice by posting such change to this site.